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HR forms & employee surveys: Turn answers into
actions.

Build your HR forms with the AI assistant or a ready-made template, send them to the right people, and let every answer move your programs forward.

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Ready-made templates in English & French Conditional logic Access by audience, domain or password Answers enrich member profiles

Trusted by 1,250+ organizations across more than 30 countries:

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For every HR moment

Pick a moment. See what happens next.

From onboarding to mentoring: a ready-made form, your people’s answers, and what your program does with them.

1 The form

Onboarding

30-Day New Hire Check-in

5 questions

Preview Use Created

2 Your people answer

30-Day New Hire Check-in

How well do you feel integrated into your team?

Very well Somewhat Not yet
Next

3 Results

Integration in the team

Very well 62%
Somewhat 27%
Not yet 11%

4 What happens next

Spot who needs a hand

  • See exactly who answered “Not yet”
  • Enroll them in your buddy program

1 The form

Mentoring program

Attach a form

Registration Opt-in Post-match
Mentoring sign-up

2 Your people answer

Join the mentoring program

Which topics do you want support on?

Career development Leadership Networking Industry knowledge
Next

3 Results

Topics requested

Career development 58%
Leadership 41%
Networking 33%
Industry knowledge 24%

4 What happens next

Signed up, ready to match

  • Submitting the form enrolls them in the program
  • Topics land in their profile for your matching rules

1 The form

Mentoring program

Attach a form

Registration Opt-in Post-match
Mentorship Program Feedback

2 Your people answer

Mentorship Program Feedback

How valuable have your mentorship conversations been?

Next

3 Results

Value of the conversations

4.4 / 5

5 ★ 54%
4 ★ 31%
3 ★ 10%
2 ★ 3%
1 ★ 2%

4 What happens next

Steer the quality of your program

  • Feedback is offered after every meeting
  • Per-question summary and CSV export for your review

1 The form

RandomCoffee

RandomCoffee Program Satisfaction

7 questions

Preview Use Created

2 Your people answer

RandomCoffee Program Satisfaction

What benefits have you experienced?

Met someone from another team Learned something new Made a friend Got career advice
Next

3 Results

Benefits experienced

Met someone from another team 71%
Learned something new 48%
Made a friend 34%
Got career advice 22%

4 What happens next

Prove your program’s impact

  • Satisfaction and 0–10 recommendation, question by question
  • Export to CSV for your leadership review

1 The form

RandomCoffee

Re-engagement Survey — Inactive Users

6 questions

Preview Use Created

2 Your people answer

Re-engagement Survey

Why did you stop participating in RandomCoffee?

Too busy Forgot about it Didn’t know it still existed Didn’t find it useful
Next

3 Results

Why members stopped

  • Too busy 41%
  • Forgot about it 27%
  • Didn’t know it still existed 16%
  • Didn’t find it useful 10%
  • Other 6%

4 What happens next

Bring them back into the next round

  • Their answers tell you what to change: format, length, topics
  • Invite them back to the next round with a broadcast
Beyond the survey

Every answer becomes HR data.

Map questions to profile fields once. New responses update member profiles automatically, and your matching rules and audiences use them right away.

At the right moment

A form at every step of onboarding.

Schedule each form for its date, in Teams, Slack or by email. Answers fill in profiles and show you who needs a hand.

  1. 1

    3 days before

    Scheduled ahead, the pre-onboarding survey goes out by email three days before September’s new hires start. Their answers fill in their profile before day one.

  2. 2

    Day 7

    On day 7, the Day 7 onboarding feedback lands in Teams. New hires rate their first week, and the ratings show up in the form’s results.

  3. 3

    Day 30

    After a month, the check-in asks how integrated they feel. You see who doesn’t feel part of the team yet and can offer them a buddy.

  4. 4

    Day 90

    At three months, the Day 90 feedback reviews the whole onboarding. Read the results as charts and export them as CSV.

Build

Building a form is just clicking.

Pick your blocks, add logic, match your brand. Not a single line of code.

A block for every question

Choice, stars, scale, ranking, matrix, image upload… More than 25 blocks, with search and a live preview.

Logic that adapts

Show, hide or require a question, or jump to a page, based on previous answers.

Your brand, in two clicks

Theme, colors, inputs and buttons: every form looks like it came from your team.

Connected to RandomCoffee

Not one more form. A piece of your programs.

Every form plugs into what RandomCoffee already knows about your people.

Programs

Attach a form at registration, at opt-in or after each meeting.

Learn more →

Broadcasts

Send the link by email, Slack or Microsoft Teams, to the right audience.

Learn more →

HRIS & profiles

Answers complete member profiles already synced with your HRIS.

Learn more →

Audiences

Keep a form for one audience, an email domain or a password.

Learn more →
Reliable

Built for your people’s data.

Control who answers, know who responded, never lose a change.

Access, under control

Public, your whole workspace, specific email domains, a specific audience or a password: you decide who answers.

Answers with a name

The Email verification block sends a 6-digit code, so each response is tied to the right member.

Nothing gets lost

Every save creates a version: preview it and restore it in one click.

Library

Start from a proven template.

Onboarding, mentoring, events, learning: ready to use in one click, in English or French.

Onboarding

30-Day New Hire Check-in

5 questions

RandomCoffee

Mentorship Program Feedback

7 questions

Onboarding

Onboarding Feedback — Day 7

6 questions

RandomCoffee

RandomCoffee Program Satisfaction

7 questions

Onboarding

Pre-Onboarding Survey

6 questions

RandomCoffee

Top Randomers — Power User Survey

7 questions

Onboarding

Post-Probation Review

6 questions

RandomCoffee

Re-engagement Survey — Inactive Users

6 questions

Onboarding

Onboarding Feedback — Day 90

7 questions

RandomCoffee

RandomCoffee Improvement Ideas

7 questions

Learning

Skills Self-Assessment

7 questions

Events

Company Event Feedback

6 questions

Learning

Individual Development Plan

6 questions

Events

Activity Participation Survey

5 questions

Learning

Learning & Development Needs

5 questions

Events

Offsite & Seminar Satisfaction

6 questions

Learning

Post-Training Feedback

7 questions

Events

Event Suggestions Survey

6 questions

Learning

Training Needs Assessment

5 questions

Events

Internal Event Feedback

6 questions

Loved by human & modern HR teams

Hear from some of our amazing customers who are building faster.

Reece Portwood
Reece Portwood
@Cox Enterprises
"One of my highlights of the year: I joined RandomCoffee Chats, a program designed to encourage networking and casual conversations with coworkers from different areas of the business."
Antoine Chapin
Antoine Chapin
@Crédit Agricole
"What's nice about RandomCoffee is that when I run into people who've taken part, they thank me for setting it up :)"
Savannah Charles
Savannah Charles
@Informa
"With the intention of connecting our global colleague base and learning more about each other's culture, we created a program with RandomCoffee called Cross-Cultural Conversations."
Felipe Gonzales
Felipe Gonzales
@Trimble
"I've had the opportunity to connect with colleagues across five different continents thanks to RandomCoffee!"
Michael Shea
Michael Shea
@Finalsite
"Couldn't be happier with RandomCoffee. What you guys are providing is pivotal to any semblance of company culture in a remote environment like ours."
Jo Shen
Jo Shen
@Electronic Arts
"It's a brilliant tool for us to connect and engage employees for people from different functions and locations to get to know each other."
Andreea Corendea
Andreea Corendea
@Flocert
"We love the virtual coffees dates and a lot of colleagues use it for informal exchange. This is exactly what we needed to foster our company culture."
Sarah Hatfield
Sarah Hatfield
@DisabilityIn
"Such a great way to build connections in a remote environment and our employees are raving about this! I cannot recommend your product enough!"
Isabel Shaw
Isabel Shaw
@HgCapital
"RandomCoffee team working has been excellent. They are on the ball, easy to contact, and have made the initial setup phase easy. Thanks, RandomCoffee!"
Hannah Wilson Baffoni
Hannah Wilson Baffoni
@Freshworks
"RandomCoffee has brought us to learn about different careers and life lessons in our industry."

Common questions about forms

Do I need technical skills to build a form?

No. Start from a template, a blank page or a request to the AI assistant, then add blocks from a picker with a live preview. Conditional logic takes a few clicks, no code.

How do my people receive the form?

Through a shareable link you can send with a broadcast (email, Slack or Microsoft Teams), or directly inside your programs: at registration, at opt-in or after each meeting.

Who can answer my forms?

You choose: public, your whole workspace, specific email domains, a specific audience, or password protected. The Email verification block sends a 6-digit code to confirm who is answering.

What happens to the answers?

They appear in a per-question summary (charts or raw answers), a submissions table and a CSV export. You can also map questions to profile fields: each new answer then updates the member profile, for your matching rules and audiences.

Are templates available in French?

Yes. Every template exists in English and French, including templates built for RandomCoffee programs: onboarding check-ins, mentoring feedback, program satisfaction and re-engagement.

Helpful features to complete your workflow

Broadcasts

Reach the right people by email, Slack or Teams, at the moment that matters, and see what was sent.

Learn more

Notes

Share handbooks and guides with each program, so participants find answers before they ask.

Learn more

Mentoring Programs

Match mentors with mentees on the skills they want to build, and give every pair a plan to follow.

Learn more

Start connecting today, for free.

Get a demo
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